AI PDF to Excel
Turn a PDF into an Excel file with AI
Attach the PDF and describe the table you want. The assistant reads the document, writes the rows into a sheet, and the result exports as a normal .xlsx.
- Reads scanned PDFs
- You choose the columns
- Free plan, no card
How the AI gets a PDF into Excel
Attach the PDF
Add it to the workbook's knowledge base: PDF, Word and plain text, up to 20 files per workbook. Scans without a text layer are read with OCR when attached. Clear scans work best; handwriting, poor photos or crooked pages can misread.
Describe the table
Name the columns and what goes in each one, in your own words. There is no fixed template to match. The assistant searches the document before it writes, and every search appears in the action log with the query it ran.
Check and export
Every write is logged with the exact range it touched, so it is quick to compare against the PDF. A whole run reverts in one click, and the sheet exports as a normal .xlsx that opens in Excel.
Not a page-for-page converter
A classic converter copies each PDF page's layout into a sheet, merged cells and all. Kantaja builds the table you describe instead: your columns, one clean row per record, ready to sort and filter. If you need an exact visual copy of every page, a dedicated converter does that better.
What happens to the PDF you upload
It is stored in your account, attached to that workbook, and you can delete it at any time. Prompts and the data they reference are processed by AI model providers to produce the result. The full detail is in the privacy notice.
Already have a sheet to fill?
Building a fresh table is one way to use it. If you already have a spreadsheet with columns waiting, the same assistant extracts specific values from the PDF into your existing layout instead, one logged write at a time.
Either way you land in a full online Excel editor, so you can always step in and finish by hand.
Questions about AI PDF to Excel
Can AI convert a PDF to Excel?
Yes. In Kantaja you attach the PDF, describe the table you want, and the assistant writes it into a sheet. It can misread a value, so every write is logged with the range it touched for checking against the original, and a whole run reverts in one click.
Is it free to turn a PDF into Excel?
The free plan includes 3 AI credits a day with no card, and requests that read a PDF and write a table run on those credits. Paid plans raise the budget. Compare plans.
Does it work with scanned PDFs?
Yes. A scan without a text layer is read with OCR when the file is attached, so scans and photographed documents work too. Clear scans read best; handwriting, poor photos or crooked pages can misread, so check the values against the original.
Does it keep the PDF's layout?
No, and that is the point: instead of copying each page's layout, it builds the table you describe, with your columns and one row per record. If you want an exact visual copy of every page, a dedicated converter is the better tool.
What file do I get?
A normal .xlsx. The data lands as values in cells, so it opens in Excel and works with sorting, filters and formulas like any spreadsheet you made yourself. More on the online Excel editor.